2016-17 Cancer Network Annual Report

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Collecting data to advance cancer care: Members of the Hampton Roads cancer registry team.

Cancer Registry

Better care: It’s all in the numbers

The Cancer Registry

The Cancer Registry is the data collection arm of the Sentara Cancer Network focused on collecting and analyzing incidence, survival and staging statistics for the patients we serve. These statistics help drive community outreach, improve clinical quality and improve the patient experience. Our cancer registry also plays an important role in reporting cancer-specific data to the Virginia Department of Health, the National Cancer Institute, and the Commission on Cancer’s National Cancer Data Base (NCDB).

Rapid Quality Response System (RQRS)

The Commission on Cancer (CoC) implemented the Rapid Quality Response System, a reporting and quality improvement tool, in 2011. They created the tool to assess and improve the quality of care for breast and colon cancer patients. It is a web-based, systematic data collection and real-time reporting system that is only available to CoC-accredited cancer programs.

Twice a month, a Sentara cancer registrar submits cases that meet the criteria to RQRS. In turn, RQRS provides alerts when a patient is in need for adjuvant treatment. These alerts help us monitor and identify patients who are at risk of slipping through the cracks. The cancer registrar works with clinicians to resolve issues that may arise and makes sure the patient’s treatment is started in a timely manner.

RQRS also allows us to compare performance rates in the Sentara Cancer Network to other participating cancer programs locally and nationally.

A team review: Our tumor board

Cancer conferences (tumor board)

As a cornerstone to providing multidisciplinary care, the Sentara Cancer Network offers physicians a variety of cancer conferences (or tumor boards). These meetings provide physicians an opportunity to present patient cases with input from radiology, pathology, surgery, radiation oncology, medical oncology, and others with multiple goals in mind:

  • Developing a treatment plan
  • Improving throughput and care coordination
  • Identifying and resolving barriers to care
  • Ensuring adherence to national treatment guidelines
  • And improving the patient experience